Grants and Contracts Guidelines


Pre-award: Jennifer Holleran (

Post-award: See “Accounting Support”


Office of Sponsored Programs

The University's Office of Sponsored Programs (OSP) reviews the full proposal submission (including scope of work, budget, justification, etc.) negotiates terms, accepts awards on behalf of the University, and provides post-award administrative assistance. 

Proposal Content

Requirements vary from agency to agency, but a typical grant proposal includes project summary, project description, bibliography, brief biographical sketch of investigator(s), current and pending, facilites, (NSF) Conflict of Interest, and detailed budget with justification.  Applicants should follow instructions carefully and allow sufficient time for internal submission requirements to ensure the sponsor deadline is met.  

Internal Review Requirements and Deadlines

OSP requires that the completed version of the proposal be submitted to the responsible College or University Contracting Officer no less than 5 business days before the sponsor due date. 

The department requires that completed copies of all required proposal documents be sent to the Administrative Manager and the Chair’s Assistant no less than 10 business days before the sponsor due date for compliance assessment, formatting and budget review, and system upload (to FastLane,, etc.).  Once final, the Chair’s Assistant will prepare a Form 10, obtain all required signatures and send the final package to OSP for review and submission. 

General Proposal and Budgeting Guidance

Provide the proposal solicitation to the Administrative Manager and Chair’s Assistant as soon as you decide to pursue the funding opportunity

Contact the Administrative Manager to obtain a budgeting template. Please provide the following information: Start/end dates, anticipated hiring/salary needs (PI Summer or Salary Recovery, Postdoc, Tech, GRAs, Undergraduates), fringe benefits (Endowed and/or Statutory), on-site and/or off-site effort, sub-award content, other Cornell unit budgets, REU and/or Participant Support activity, etc…

Indirect Costs (IDC, F&A) – Sponsors not allowing Cornell’s federally negotiated rates require prior approval from the College.  College approval must be included in the formal submission sent to OSP. (*Note – PI discretionary funds must cover the difference between Sponsor allowed IDC and CALS minimum 18%)

Internal sources of research support (Hatch, McIntire-Stennis funds, Atkinson (ACSF), Engaged Cornell, Nature Conservancy, etc.) are also available.  Such proposals are not required to go through OSP however all budgets should be reviewed by the Department Administrative Manager

Useful Resources