Staff Roles and Responsibilities

Departmental Leadership

Department Chairperson, Jed Sparks: jps66@cornell.edu

Director of Graduate Studies (DGS), Alex Flecker: asf3@cornell.edu

Director of Undergradute Studies (DUS), Andre Kessler: ak357@cornell.edu

Administrative Manager, Jennifer Holleran: jeh46@cornell.edu / (607) 254-4200

Oversight: Responsible for oversight of all day to day operations related to finance, human resources, student services, course support and other general business management matters
Hiring: Approve all HR hiring actions (exempt and non-exempt staff, graduate students, visitors, interns, REU)
Student Support: Initiate non-salary student disbursements (REU and Intern allowances, departmental awards)
Budgeting: Manage departmental financial budgeting and resources
Grant Proposals: Post-award support
Facility inventory

Facilities Manager, Chad Westmiller: cew22@cornell.edu / (607) 254-4395

Oversight: Responsible for oversight of all day to day matters including facility operations, maintenance, renovation, safety, security and space planning
Administration of shops, animal rooms and other facility resources shared with NB&B and other Cornell affiliated units
IT and Communications: Responsible for supervising all departmental computing, networking and telecommunication activities

Chairperson Assistant, Mary Hanchar: mch283@cornell.edu / (607) 254-4201

Administrative Support: Provide administrative support for both the Chair and Administrative Manager
Non-Academic Hiring: Collaborate with supervisors and HR on all non-academic (undergrad students, temps, regular, visitors, interns) hiring actions including hiring, extensions and terminations
Academic Hiring: Responsible for all academic (professorial and non-professorial) hiring activities including recruitment and searches, and all tenure, promotion and other formal review processes. Support all academic appointees in required annual reporting activities
Payroll Representative: Department payroll representative responsible for all aspects of timekeeping including training, assisting with entering time, tracking submission and approval completions, processing approvals, reviewing for compliance, submitting retro-corrections, etc.
Department Email: Manage department email account and department listservs

Graduate Field Administrator, Patty Jordan: pj17@cornell.edu

Student Support: Administer all student tuition, health and stipend payments (TA, GRA)
Graduate Student Records: Maintain files for all graduate students including financial support, examinations, courses and progress toward degree; Primary resource for graduate students regarding their funding packages, procedures, and deadlines
Graduate Field Contact: Prepare informational reports for Graduate School, DGS, Administrative Manager; Annual Field review of all graduate students. Ensure departmental compliance with various rules and regulations pertaining to graduate admissions
Admissions: Oversee and coordinate the graduate admissions process. Coordinate recruiting weekend including itineraries, activities and orientation materials.
Graduate Field Webpage: Support the maintenance of the graduate specific page on the department web site

Department Administrative Assistant/Course Coordinator: Cailyn McMahon: dept_eandeb@cornell.edu / (607) 254-4210

Colloquium: Provide support to the faculty lead in areas related to announcements, scheduling, budget tracking, supplies, speaker reimbursements, etc.
Course Support: Assist with course budget monitoring, course copying, field trip requirements, placing library reserve materials, supplies ordering, text book ordering, etc.
Course and Class Coordination: Administer, advise and support all course related matters; Input changes for Courses of Study and University Course database describing courses and requirements. Provide information on instructors, class meetings, and schedule classrooms. Provide support to the Curriculum Committee
Mail: Provide support for all incoming and outgoing mail and packages, postage needs, departmental mailbox labeling, etc…
Supplies Ordering: Responsible for tracking, maintaining and ordering department administrative supplies
Website: Provide content management support for the department website
Department Keys: Responsible for issuing, returning, ordering, tracking department keys

Account Representatives, Angela Kern (607)254-4203 and Christine Chouinard (607)254-4202 : eeb_finance@cornell.edu

Accounting Support: Provide all aspects of accounting support for faculty, student and departmental accounts including account set-up, financial monitoring and forecasting, compliance review and guidance and financial closeout
Account Review and Reconciliation: Perform monthly as required by University policy
Purchasing Support: Provide guidance and/or support for all internal and external purchasing needs
Travel Reimbursements: Process all business travel reimbursement requests
Equipment Inventory: Collaborate with all faculty and staff to ensure accurate, timely and compliant equipment inventory records

Brian Mlodzinski: bjm16@cornell.edu / (607) 254-4390